Top 10 HR Software in Malaysia

The Evolution of HR Software in Malaysia

The human resources field has undergone significant change with the rise of advanced HR software solutions. In Malaysia, where small and medium-sized enterprises (SMEs) form the backbone of the economy, the right HR system can greatly improve efficiency, accuracy, and overall productivity.

Human Resource (HR) management is at the heart of every business—covering recruitment, payroll, employee engagement, leave, and performance tracking. But when handled manually, these processes are often tedious, error-prone, and time-consuming. That’s where HR software steps in, streamlining workflows and automating repetitive tasks.

With so many HR systems available in Malaysia, choosing the right one depends on your company’s size, structure, and goals. This article highlights some of the best HR software in Malaysia, their features, and how they can help modernize HR management.

Top 10 HR software in Malaysia:

1. HR Buku

HR Buku is a homegrown Malaysian HR solution built to simplify and centralize HR operations. It offers payroll, leave management, attendance tracking, and claims management in one platform—helping SMEs remain compliant, efficient, and organized.

Why it stands out:

• Free for SMEs with fewer than 75 employees, as part of its initiative to help small businesses manage rising costs.

• AI-powered features such as automated HR letter generation and KPI management.

Key Features:

• Payroll Automation: Compliant with Malaysia’s statutory requirements (EPF, SOCSO, PCB).

• Cloud Attendance: Real-time check-in/out across multiple locations.

• Claims Processing: Streamlined reimbursement for employee expenses.

• Leave Management: Maintain accurate and up-to-date leave records with a centralised system that keeps all employee data organised and easily accessible

2. Kakitangan

Kakitangan is an all-in-one HR management system that provides businesses with an intuitive dashboard and simplified workflows.

Key Features:

• Centralized HR dashboard.

• Online leave applications and approvals.

• Automated payroll calculations.

• Organized leave and employee records in a single system.

3. Swingvy

Swingvy caters to SMEs in Malaysia, Singapore, and Taiwan, delivering a modern all-in-one HR system.

Key Features:

• Integrations with Google Calendar, Apple Calendar, and other tools.

• Automated payroll compliant with Malaysian laws.

• Cloud-based attendance tracking.

• Employee self-service portal.

• Centralized employee records and performance tools.

4. HR2eazy

A flexible HR software solution suitable for companies of different sizes in Malaysia.

Key Features:

• Payroll processing aligned with Malaysia’s statutory requirements (LHDN, EPF, SOCSO, EIS, HRDF).

• Employee self-service for personal data and leave.

• Attendance management to ensure accurate time tracking.

5. BrioHR

Known for its simple interface and wide range of features, BrioHR helps HR professionals manage the entire employee lifecycle.

Key Features:

• Performance appraisal tools.

• Time and leave management.

• Recruitment module to manage hiring and onboarding.

6. PayrollPanda

Focused on payroll, PayrollPanda provides a straightforward, compliant payroll management system in Malaysia.

Key Features:

• Automated payroll calculations.

• Employee portals for payslip access.

• Accuracy through reduced manual input.

7. Monitask

Monitask is a productivity-driven HR software with strong time-tracking capabilities, helping teams and individuals manage their work efficiently.

Key Features:

• Automatic time logging and reporting.

• Productivity monitoring with screenshots.

• Vacation scheduling and leave tracking.

• VPN/IP tracking for accountability.

• Compliance with data privacy standards.

8. GreatDay HR

A HRMS solution that covers the full employee lifecycle—from hiring to payroll software.

Key Features:

• Integrated HRIS platform.

• Payroll, tax, attendance, leave, and reimbursement management.

• Built-in task and approval system.

9. Papaya Global

Papaya Global is ideal HRMS for businesses with a large international workforce.

Key Features:

• Global payroll compliance across multiple regions.

• Cloud-based infrastructure.

• Best suited for larger enterprises, though may feel complex for smaller firms.

10. Oyster Payroll

Oyster Payroll Software is a cloud-based payroll solution designed for ease of use and scalability.

Key Features:

• User-friendly payroll processing.

• Scalable for growing businesses.

• May lack advanced features required for complex payroll scenarios.

Conclusion: The Future of HR for Malaysia’s SMEs

Malaysia’s SMEs have access to a diverse range of HR solutions—from payroll-focused software to comprehensive HR suites. The best choice depends on your company’s needs, workforce size, and long-term growth plans.

As HR software continues to evolve, businesses that adopt the right system will not only save time and reduce errors but also build a more engaged, productive, and future-ready workforce.